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How to Post Money to a Contract
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Posting Deposits, Commissions, Advances, and Expenses
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About Posting Money
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To post a transaction you need to be in contracts. Click on the dollar bill
icon. 
Then a box will appear with several drop down choices. Below are the
choices and what you use them for.
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Transaction Types
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Applies Monies Due to Back Comm: Sometimes an Artist will send a check
for several commissions. Instead of posting to all of the different contracts
owed you can use this option. The commission for that contract will be paid
first and then the left over amount will be posted to the contracts that are the
oldest.
Artist Advance: The Artist will have money due, but they need the money
before the date is played. You can use this option to show that you have paid
the artist. When the date is played whatever money you have posted here will be
applied to the money owed to the artist. Or you are advancing the artist money.
It will still show that any money owed to the artist has been paid by the artist
advance, but if there is any money still owed to you for the advance it will
reflect that amount.
BuySell Commission Received: If the Artist was being charged a separate amount
then what is in the Guarantee the Buy/Sell Commission will calculate. This
allows you to show that this amount was received.
Commission Received: In order for you to post a commission is received two
things must happen. 1.) The date must be played! it will not allow you to post
the commission if the date has not played. 2.) it can not be for over the amount
of the commission.
Deposit Received: This allows you to post any money received. You can even pay
the commission off (after the date has played) with what is received in the
deposit. You will just need to set that in the OCR. There are no limits to how
much can be posted or when it can be posted.
Expense to Contract: If you would like to post an amount to the contract for an
expense (that was not covered by any fields in Book-It 2000). Other Artist
Receivable: If the artist receives any other money that is not covered by
Book-it 2000.
Payment to Agency: To show that money was paid to the Agency (not you).
Payment to Artist: To show money that was paid to the artist.
Reimbursement: To show money that has been reimbursed to you.
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How to Post a Transaction
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1. |
Once you have chosen the correct posting. Enter in the Amount of the
transaction. |
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2. |
Then put in the effective date. It can be today's date, or it can be the date
that the actual money was received or you sent out. |
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3. |
Then you can put in the description. There is a place for check number so you
don't have to worry about that. |
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4. |
If you have more than one bank you can put the number in bank (this is an
internal use for you only and only you will know what each bank number is.) |
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5. |
Then press the add button. |
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6. |
The transaction will post and show you in two different places. |
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7. |
It will show you in the GL/Info tab (where the actual transaction shows
posting). |
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8. |
Then it will show you in the $$$ Status screen. This will show what money has
been posted and if any money is still owed. |
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15. |
A new blank line will appear below the one you are adding. |
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