1. |
Click on the Artist Module. |
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2. |
The Artist Listing Screen will appear. To ADD an Artist Click on the
Green Add button. |
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3. |
A clean Artist Main Info tab will appear. |
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4. |
The only field required for you to fill out is the Artist Name. For further
explanation of certain fields click
here
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5. |
On the Entertainment Type and
Category if you press the CONTROL key and the letter 'D' key a box will
appear with different options. To change these options to suit your
company click here. |
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6. |
Once you have added all of the necessary information you can add the record. To
do this you can:
a.) You can click on Artist Listing Tab -- this will take you to the Artist
Listing Grid
b.) You can click on the Add button -- this is good if you are adding more than
one record
c.) You can press F12 on your keyboard -- this is a great option if you are
editing or saving.
No matter what you choose the system will ask you if you wish to save changes.
Click Yes to save, No to not save and Cancel if you want to quit the whole
thing. |
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7. |
If you click on the Artist Listing Tab it will take you back to the grid where
your new artist was added. If you chose B it will give you a blank artist
information screen to add the next artist. If you chose C it will keep you on
the artist's record. |
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Explanation of Fields:
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Artist Number -- A four-digit number given to each Artist. The system
will default a number automatically for each new record. After the artist has
been added to the database, this field is protected from update. |
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Artist Name -- Thirty-five spaces are available for the name of the
Artist (as it should appear) when completing an engagement. |
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R/A (Responsible Agent) -- The initials of the person that will oversee
the data record being input. |
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Leader/Manager -- A total of thirty-five (35) spaces are available for
the primary contact person that has decision making authority regarding the
Artist. The first three (3) spaces are for prefixes such as: Mr., Mrs., Ms. |
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Telephone -- The telephone number of the Leader or Manager of the Artist.
All telephone fields have twenty-three (23) spaces available. The format for the
telephone number is free form. |
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Business Name -- Forty spaces (40) are available for the business name of
the Artist. This line will default from the Artist name field. Input the
business name if it is different from that of the Artist name. |
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Tax-ID # -- A nine-digit field to note the Tax ID number of the Artist or
Business. A social security number can also be input into this field. This field
also defaults at the time contracts are printed, if the artist's
Tax-Identification number is required on the contract. |
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Address-1 -- Mailing address for correspondence regarding the Artist. There are twenty-five (25) spaces available for data. |
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Address-2 -- The second line of the mailing address is for information such as Suite numbers, or other information that would not fit in the Address-1 field. There are twenty-five (25) spaces available for data. |
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City -- Input the city associated with the address for this record. |
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State/ Region. -- Input the state, area, district or location related to
the address. |
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Zip -- Input the zip-code associated with the address for the current
record. |
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Ctry (Country) -- Input a three-digit country code for the country
related to the address. For example: USA, FRA. GER, AUS |
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Telephone -- A second telephone number is available, if needed, for the
Leader or Manager, business office or perhaps the Artist. All telephone fields
have twenty-three (23) spaces available. The format for the telephone number is
free form. |
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Alt-Telephone. -- A second telephone number is available, if needed, for
the Leader or Manager, business office or perhaps the Artist. All telephone
fields have twenty-three (23) spaces available. The format for the telephone
number is free form. |
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Fax. -- The telephone number for the business Fax machine. All telephone
fields have twenty-three (23) spaces available. The format for the telephone
number is free form. |
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E-Mail -- Input the E-Mail address for the current record. |
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Web-Site -- Input the Web-Site address for the current record. |
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Status -- Present status of the Artist. Format: See Codes Below.
Codes |
Descriptions
A Active. Indicate that there are active contracts for this
record (or have been in the last 30 days).
I Inactive. There have not been any contracts for this data record
in the last 30 days.
C Closed. There have not been any contracts for this data
record in the last 60 days.
*Z The (Z) status only appears when the User inputs the (Z) in the status
field. (Z) status records will be taken out of the database by the purge
routine.
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Entertainment Type -- The type of entertainment that the Artist performs
on a regular basis. Only numeric characters zero through nine (0-9) are
available. Listed below are a few examples of Entertainment Type definition
codes. The User may define these codes to any description that is needed to
conduct business. Only numeric characters will be accepted. The most common code
can default from the Operational Control assignment. |
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Type Code | Description
1 Music
2 Comedians
3 Dancer
4 Actor/Actress |
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EX/N -- Indicates if the group is exclusive or non-exclusive.
Code | Description
E = Exclusive. The Artist is contracted solely from the User
Agency.
N = Nonexclusive. The Artist is contracted with other Agencies as
well as with the User Agency.
R = Referral. An Artist has been referred by another Agency to the
Users Agency.
G = Group. An artist who solely plays for groups. |
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Agency -- The four spaces are for an agency number. The number should
correspond to an existing data record found in the Agent and Managers database.
Use an agency number if the EX/N = R. If the Agency is in the Managers and
Agencies database, the CTRL-D function will default the Agency number. |
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Contract Rider. -- The valid responses are (Y) yes, or (N) no. If the
code is ‘Y’, SEE ATTACHED RIDER will print on all contracts for this Artist. ‘N’
will default from the Operational Control Record |
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Category -- The Category field is for the User to categorize artist with
similar artist. The Category field further defines the Artist for more concise
reports, mailing labels, and searches. (After the Entertainment Type has been
established) |