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How to Post Money to a Contract
Posting Deposits, Commissions, Advances, and Expenses
 

About Posting Money
To post a transaction you need to be in contracts. Click on the dollar bill icon. Then a box will appear with several drop down choices. Below are the choices and what you use them for.

Transaction Types

Applies Monies Due to Back Comm: Sometimes an Artist will send a check for several commissions. Instead of posting to all of the different contracts owed you can use this option. The commission for that contract will be paid first and then the left over amount will be posted to the contracts that are the oldest.

Artist Advance: The Artist will have money due, but they need the money before the date is played. You can use this option to show that you have paid the artist. When the date is played whatever money you have posted here will be applied to the money owed to the artist. Or you are advancing the artist money. It will still show that any money owed to the artist has been paid by the artist advance, but if there is any money still owed to you for the advance it will reflect that amount.

BuySell Commission Received: If the Artist was being charged a separate amount then what is in the Guarantee the Buy/Sell Commission will calculate. This allows you to show that this amount was received.

Commission Received: In order for you to post a commission is received two things must happen. 1.) The date must be played! it will not allow you to post the commission if the date has not played. 2.) it can not be for over the amount of the commission.

Deposit Received: This allows you to post any money received. You can even pay the commission off (after the date has played) with what is received in the deposit. You will just need to set that in the OCR. There are no limits to how much can be posted or when it can be posted.

Expense to Contract: If you would like to post an amount to the contract for an expense (that was not covered by any fields in Book-It 2000). Other Artist Receivable: If the artist receives any other money that is not covered by Book-it 2000.

Payment to Agency: To show that money was paid to the Agency (not you).

Payment to Artist: To show money that was paid to the artist.

Reimbursement: To show money that has been reimbursed to you.

How to Post a Transaction
 1. Once you have chosen the correct posting. Enter in the Amount of the transaction.
 2. Then put in the effective date. It can be today's date, or it can be the date that the actual money was received or you sent out.
 3. Then you can put in the description. There is a place for check number so you don't have to worry about that.
 4. If you have more than one bank you can put the number in bank (this is an internal use for you only and only you will know what each bank number is.)
 5. Then press the add button.
 6. The transaction will post and show you in two different places.
 7. It will show you in the GL/Info tab (where the actual transaction shows posting).
 8. Then it will show you in the $$$ Status screen. This will show what money has been posted and if any money is still owed.
15. A new blank line will appear below the one you are adding.