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How the Guarantee Screen Works
Guarantee Screen Descriptions
 

About Using the Guarantee Screen
The guarantee screen is where the money of the contract is entered.  It can be as simple as a flat deal or as complex as door bonuses and split points.  Book-It is set up to handle both effortlessly.  Once you know the fields you can create any deal that you need to.

 1. Guarantee Field (Numeric only). Do not use commas or dollar signs. (The decimal place must be used if not an even dollar amount.) The Guarantee field indicates the dollar amount for this engagement. This is the amount that the purchaser is guaranteeing to pay the artist, or the producer (depending on the type of contracts.
 2. SpltPt (Split Point Vs Door ) Use the CTRL^D to display the delivered list of codes:
 
  • D = Vs Percentage of the Door - If Door is higher than the guarantee, then the commissions and artist take is based upon door amount.
  • S = Vs Split Point - Percentage, which is still entered in the VS% is based upon the Split Point Amount (entered into the Split Point Pop-Up Box (refer to XXXXXXXX),
  • +D= Guarantee Plus a percentage of the door.
  • +S = Guarantee Plus the percentage of the Door, starting at the Split-Point amount.
 3. Split Point This is the amount of the Split Point.
Example: Your deal is $3,000 + 15% of the door after the amount brought in is $10,000 so in the Split Point field you would enter: 10000
 4. VS % (Versus Percentage of Door) (Do not place a decimal in this field.) The decimal is assumed by the system to be at the beginning of the field. Therefore if you input 10 in the field it is determined by the system to be 10%.
 5. @Ticket  Place the dollar amount of the ticket in this field.. Please note that this field may be used for a single ticket scenario only. If you need more than one ticket tier you can use the Tickets/Bonus Section tab within this contract you are adding.
 6. And  The And field is for additional compensation agreement requirements. This field always prints in the same field (or area) as Wage & Compensation and ticket information. Therefore, do not place miscellaneous Contract Rider information in this field.
Some suggestions for this field are:

Sound & Light information.
Room determination
Second Artist Billing Information.
 7. Deposit-1  Specify the amount of the first deposit that is due from the Purchaser. The field will print on the contract, along with the date specified.
 8. Date Due-1  Numeric characters only. Format = MMDDYY. Indicate when the first deposit is due. This field is a basis for first contract deposit due reminder. The Begin of Day will review this field during each days’ processing (assuming the date has not been completed). If the Date-Due-1 is past the current date, and the total amount of the Deposits received is less then that specified in Deposit Amount-1, then the Begin of Day will create a reminder in the Traker system - reminding both the office administrator (OFF) and the R/A that the deposit is due.
 9. Deposit-2  Specify the amount of the second deposit that is due from the Purchaser. The field will print on the contract, along with the date specified.
10. Date Due-2  Numeric characters only. Format = MMDDYY Indicate when the second deposit is due. The field is a basis for the second contract deposit due reminder. The field can also print on the contract
 
As with Date Due-1, the Begin of Day will review this field during each days’ processing (assuming the date has not been completed). If the Date-Due-2 is past the current date, and the total amount of the Deposits received is less then that specified in Deposit Amount-1 and Deposit Amount-2 (combined), then the Begin of Day will create a reminder in the Traker system - reminding both the office administrator (OFF) and the R/A that the deposit is due.
11. Commission  If you do not want the system to figure the commission automatically this field should be input. Otherwise key in the percentage amount in the next field. Numeric characters. FORMAT=$XXXXX.XX (the decimal should be entered).
12. VS % (Percentage of Commission) The system calculates the commission amount by multiplying the percentage and the guarantee. If the commission amount was not input previously this field will become a requirement.
 
It should also be noted that any contract that has the Commission Percentage will automatically be recalculated anytime the amount that is paid (or will be paid) to the artist is changed. Therefore, even after the date is played, if the Door Amount is entered or changed, or if the Guarantee amount is changed - then the system will automatically recalculate the amount of the commission due.
13. Source  Who is paying the commission?
A/B = Artist/Band
P = Purchaser
14. Cntrct Rdr  If the artist has a rider this will automatically enter in 'Y'.
15. Payment Method  There are 35 default payment methods that you can add to the program. Do a Cntrl^D to choose and enter in the number o letter of the Payment Method you wish to use.
16. Pymt Meth 2  The Payment Method 2 is a field to enter in a payment method that is different or not a part of the 35 defaults in Payment Method.  Anything written in Payment Method 2 will over-write anything chose in Payment Method.
17. Comments 1 & 2  These are additional free fields to add any additional comments about the deal.  They can be printed on your contract or not.