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How to Add a Promoter/Producer
Adding Promoters, Producers, and other Liaisons
 
 1. Click on the Promoter/Producer Module.
 
 2. The Promoter/Producer Listing Screen will appear.  To ADD an Promoter/Producer Click on the + sign.
 
 3. A clean Promoter/Producer Main Info tab will appear.
 
 4. The only field required for you to fill out is the Promoter/Producer Name. For further explanation of certain fields click here .
 5. On the Entertainment Type and Category if you press the CONTROL key and the letter 'D' key a box will appear with different options.  To change these options to suit your company click here.
    
 6. Once you have added all of the necessary information you can add the record.  To do this you can:
a.) You can click on Promoter/Producer Listing Tab -- this will take you to the Promoter/Producer Listing Grid
b.) You can click on the + button -- this is good if you are adding more than one record
c.) You can press F12 on your keyboard -- this is a great option if you are editing or saving.

No matter what you choose the system will ask you if you wish to save changes.  Click Yes to save, No to not save and Cancel if you want to quit the whole thing.
 
 7. If you click on the Promoter/Producer Listing Tab it will take you back to the grid where your new Promoter/Producer was added.  If you chose B it will give you a blank Promoter/Producer information screen to add the next Promoter/Producer.  If you chose C it will keep you on the Promoter/Producer's record.
 
 
Explanation of Fields:
  Company Name. -- The name of the Promoter/Producer or School should be input here.
  Telephone -- The telephone number of the Venue. All telephone fields have twenty-three (23) spaces available. The format for the telephone number is free form.
  Address-1 -- This is the first line of the actual address (not counting the name) of the Promoter/Producer or School.
  Address-2 -- This is the second address line of the physical location (not counting the name) of the Promoter/Producer.
  City -- Input the city associated with the Promoter/Producer.
  State/ Region. -- Input the state, area, district or location related to the address.
  Zip -- Input the zip-code associated with the Promoter/Producer.
  Ctry (Country). -- Input a three-digit country code for the country related to the address. For example:
USA, FRA. GER, AUS
  Fax -- Used for a Fax machine telephone number
  Category. -- The type of entertainment that the Promoter/Producers book on a regular basis. Listed below are a few examples of the Category definition codes. The User may define these codes to any description that is needed to conduct business. The most common code can default from the Operational Control assignment.

Category:
Type Code | Description

     CA       Casting Director
     PR          Producers
     PM         Promoters
  R/A Responsible Agent. -- Initials of the agent that is responsible for the data record being entered.
  Status -- Present status of the Promoter/Producer.

Codes      |  Descriptions
A Active.    Indicate that there are active contracts for this record (or have been in the last 30 days).
I Inactive.  There have not been any contracts for this data record in the last 30 days.
C Closed.   There have not been any contracts for this data record in the last 60 days.

*Z The (Z) status only appears when the User inputs the (Z) in the status field. (Z) status records will be taken out of the database by the purge routine

  Primary Contact -- Use prefixes such as: Mr., Mrs., or Ms. The person to contact at the Promoter/Producer and the telephone number where they may be reached.
  Title -- Use this field to note the title of the Primary Contact. Such titles could include; President, Principal, Chairman, Event Coordinator etc...
  Telephone -- The telephone number where the Primary Contact can be reached is input here.
  Alt-Contact -- Use this field for another contact person that can be reached if the Primary Contact is unavailable
  Title -- Use this field to note the title of the Alt-Contact. Such titles could include; Vice-President, Principal, Chairman, Event Coordinator etc.
  Telephone -- The telephone number where the Alt-Contact can be reached is input here.
  E-Mail -- Input the E-Mail address for the current record.
  Web-Site -- Input the Web-Site address for the current record.
  Tax-ID # -- A nine-digit field to note the Tax ID number of the Promoter/Producer. This field also defaults at the time contracts are printed, if the artist's Tax-Identification number is required on the contract.
  Misc. Notes -- One hundred and forty-five (145) spaces are available for miscellaneous information or notes.